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Outlook - Mail/Email

Outlook's primary role is its phenomenal email capabilities. Aside from the casual exchange of email between one or many of your contacts. Outlook offers emailing solutions such as shared contact listings, the ability to import email lists from Excel and Access, as well as the ability to send/receive email from multiple email accounts such as Google's Gmail and Yahoo Mail.

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Outlook - Email Accounts

Setting up email accounts is the bread and butter of Outlook. Outlook connects to any kind of mail server including POP3, SMPT, Exchange Servers, and HTTP accounts allowing you to send and receive email from multiple email accounts. For instance, if you have a free Yahoo Mail account and a Google Gmail account, You may find it useful to configure Outlook to send/receive email from both accounts - essentially combining the inboxes of each account into one endless inbox.

Once the the email accounts have been configured, they are a number of options such as carbon copying, forwarding, and folder organization. Additionally we could create a custom signature for each email account and choose between rich text, HTML, or plain text emailing options.

Outlook - Outlook Express Mail

Outlook Express users can import email and email accounts into Outlook. Stay tuned for a lesson devoted to importing/exporting options with outlook.

Outlook - Email Types

There are three types of email to be sent and received:

  • HTML Email
  • Rich Text Email
  • Plain Text Email
  • Changing this option is relatively simple.

    Rich Text, Plain Text, HTML:

    1. Click view>options.
    2. View>Options
    3. Select the middle tab named Mail Format.
    4. Mail Format Tab
    5. Use the selection list there to select rich text, plain text, or use the default setting of HTML.
    6. Select Email Text Type

Plain Text email is the safest type of email. Sending and receiving email in plain text assures that no trojans, viruses, or scripting can occur with an email. Plain text is simply plain text.

Rich Text email is safer than HTML emailing, and offers several options such as bold, italics, or underlined text to be setn via email. Bulleting and paragraph alignment is also possible using a rich text editor.

HTML Email allows for HTML tags to be placed into emails. Often web newsletters are sent out as HTML emails as it allows the publisher to completely customize the look of the email. HTML emails are essentially small web pages viewed through your email application.

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